Graysville Board of Mayor and Commissioners
Graysville Municipal Building
December 8, 2011 7:00 p.m.
Call to order by Mayor Ted Doss
Prayer led by Graysville United Methodist Pastor Andy Miles
Pledge led by Graysville Boy Scouts Pack 213 and Graysville Cub Scouts Pack 3213.
Roll Call:
Mayor Ted Doss Present
Vice Mayor Jimmy Massengill Absent
Commissioner Andy Beene Present
Commissioner Samantha Clements Present
Commissioner Robbie Davenport Present
Commissioner Charles Kaylor Present
Commissioner Dennis Miller Present
Communications from Mayor and Commissioners
Mayor Doss reminded everyone of the Christmas Dinner for the Graysville Fire Department.
Commissioner Clements invited everyone to the Chamber of Commerce Open House on December 19 11:30 am – 1:00pm.
Commissioner Kaylor invited everyone to bring their children to the park on December 9 for cookies and milk with Santa.
Commissioner Davenport presented an award to Graysville Cub Scouts Pack 3213 and the Graysville Boy Scouts Pack 213 thanking them for their service to our community.
Approval of November 10, 2011 minutes
A motion to accept the November 10, 2011 minutes was made by Commissioner Clements; 2nd by Commissioner Kaylor. Motion carried
5 – 1; Commissioner Davenport abstained due to not being present this meeting.
Consent Agenda
A motion to accept the consent agenda as presented was made by Commissioner Kaylor; 2nd by Commissioner Beene. Motion carried
6 – 0.
Old Business
Wording on Ordinance 2011-5
The language has been changed to include “attend regular monthly city meetings and special called city meetings in Section 1 and “compensation will not be given to mayor, vice mayor or commissioners who are not present for the regular monthly city meetings or for special called city meetings in Section 2.”
Commissioner Miller explained why he voted against the ordinance last month “if we have extra money it should go to the police department or employees who work outside.”
Mayor Doss “if no special called meeting are held the max amount will be $3,600; this is not a tremendous amount of money.”
All board members agreed with the changes and to have the public hearing and final reading at the January 2012 meeting.
Fire Department – moving of non weight baring wall
The fire department needs more room to get the ladder truck inside the bay; last month they approached the board about moving a section of wall in the water works parts room to give them the needed space. After measuring the spaces and speaking with Public Works Director Gary Doss it has been determined the best way to get the truck in the bay is tear out the storage closet and office located in the first fire bay and park the ladder truck there. Mayor Doss stressed the priority “to make sure the truck can fit before walls are moved.” Public Works Director Gary Doss and the Fire Department will work together on getting the truck inside the bay.
Update on amendments to Section 18 Water and Sewers
Due to working on the annex rehab and water treatment plant grants, City Recorder Michelle Horton has not had time to complete the amendment and submit the information to Warren Nevad with MTAS. She will have the amendment ready for the January 2012 meeting.
Mayor Doss introduced Mr. John Payne to the board; Mr. Payne was hired as the new RETC Director replacing Mr. Raymond Walker. Mr. Payne said “he was here to build on what we have not to make major changes unless called to do so by circumstances.”
New Business
Resolution 2011-5 A Resolution authorizing the issuance of a not to exceed three hundred seventy-six thousand dollar water revenue bond, series 2011.
A motion to accept Resolution 2011-05 authorizing the issuance of a not to exceed three hundred seventy-six thousand dollar water revenue bond, series 2011 was made by Commissioner Kaylor; 2nd by Commissioner Miller. Motion carried 6 – 0.
Any properly presented new business
No new business presented
Citizen Input
No Citizen Input
A motion to adjourn was made by Commissioner Kaylor;
2nd by Commissioner Davenport. Motion carried 6 – 0.
____________________ ____________________ _________
Mayor, Ted Doss City Recorder, Michelle Horton Date
Graysville Board of Mayor and Commissioners
Graysville Municipal Building
October 13, 2011 7:00 p.m.
Call to order by Mayor Ted Doss
Prayer led by Commissioner Charles Kaylor
Pledge led by Commissioner Samantha Clements
Roll Call:
Mayor Ted Doss Present
Vice Mayor Jimmy Massengill Absent
Commissioner Andy Beene Present
Commissioner Samantha Clements Present
Commissioner Robbie Davenport Present
Commissioner Charles Kaylor Present
Commissioner Dennis Miller Absent
Communications from Mayor and Commissioners
Commissioner Clements attended the Chamber meeting on Monday; they are hosting a new event this year during Pumpkin Fest which is a Haunted House. It is three stories, one floor for children, one floor is average scary and the last floor is extremely scary. Currently they need props, candy and volunteers. The event is October 30 and 31; on the 30th a child gets in free with a paying adult. The Graysville Park and Recreation board has loaned their props to the Chamber; if anyone wants to help out with this event they can get with Commissioner Clements.
Commissioner Kaylor reminded everyone of the upcoming Children’s Halloween Event October 22 and Senior Citizens breakfast on October 29; seniors are encouraged to dress up for the event. The Park and Recreation Board is needing volunteers for this event and other park activities.
Neighborhood Watch meetings are the first Tuesday of the month at 6:00 pm. Organizer Mr. Gerald Conn calls all members the night before reminding them of the meetings. Commissioner Kaylor and Police Chief Thomas Mahoney asked to be added to this call list.
Christmas for Kids will be organized by the police department this year. The first road block will be the Saturday after Thanksgiving, Chief Mahoney will be speaking with Wal-Mart and Fire Chief Mike Miles in the upcoming weeks to finalize several details.
Mayor Doss attended the CBDG public hearing in Nashville will have the total amount of grant dollars available at the end of the week. Southeast Development District came to us last week regarding an energy efficiency grant. This is a 100% grant we applied for lighting at the ball park and the annex. This is the third and final round for this grant last round 30 applicants were submitted our understanding is only 10 will be submitted this round so our chances are good. 2011 has been a busy year for Graysville with the work at the ballpark, water treatment plant and the annex; hopefully next year we can apply for the sidewalk and lighting grant.
County Executive George Thacker gave an update on county projects. A lot has been accomplished in Roaring Creek with the help of a grant, currently helping Graysville with trimming trees in the park, been clear cutting in Morgantown and at Rhea Springs. Thacker asked the board to let him know what they needed the county’s help with and he would work on it; there are many good things coming down the pike. The county recently purchased a fire truck for the county station across the Harrison Ave bridge; looking at building a new station the current station is not in the best location since the waters flow over the banks of Roaring Creek in that location. He is currently working on a project to promote Rhea County for tourism. The county has purchased new park equipment for county parks which will be installed in early Spring which have both swings and slides. He thanked Mayor Doss for staying in contact with him and said Mayor Doss does a good job.
Since the county was going to help the city with the lighting at the ball park Mayor Doss said if we get the grant the city will present another park project to the County Commission for consideration.
Approval of September 8, 2011 minutes
A motion to accept the September 8, 2011 minutes was made by Commissioner Beene; 2nd by Commissioner Clements. Motion carried
4 – 1; Commissioner Kaylor abstained due to not being present this meeting.
Consent Agenda
A motion to accept the consent agenda as presented was made by Commissioner Kaylor; 2nd by Commissioner Davenport. Motion carried
6 – 0.
Old Business
No old business
New Business
Initial Resolution 2011-02; authorizing the issuance of a not to exceed $376,000 water revenue and tax bond, Series 2011
A motion to accept Resolution 2011-02 was made by Commissioner Kaylor; 2nd by Commissioner Davenport. Motion carried 5 – 0.
Resolution 2011-03 OPT-IN for Residential Inspections
A motion to accept Resolution 2011-03 was made by Commissioner Kaylor; 2nd by Commissioner Beene. Motion carried 5 – 0.
Resolution 2011-04 Amending the City Charter regarding Mayor elections. A motion to accept Resolution 2011-03 was made by Commissioner Kaylor; 2nd by Commissioner Clements. Motion carried 4 – 0; Commissioner Beene voting no stating he was for 5 commissioners but thinks everyone should run on same ticket.
Any properly presented new business
A motion was made to send a letter of appreciation to County Executive George Thacker for the work his crew has performed in Roaring Creek, the park and Hickman Lane and encourage future employment with the county for these workers was made by Commissioner Kaylor; 2nd by Commissioner Beene. Motion carried 5 – 0.
City Recorder Michelle Horton met with Joyce Welborn with the State of Tennessee Utility Management Review board / Water Financing Board concerning our current status as a distress utility. Mrs. Welborn offered several suggestions which need to be discussed. City Recorder Horton would like to have a workshop to go over all the information. A workshop is scheduled for Tuesday, November 1 at 6:30 pm.
Chief Mahoney apologized for not being at the last two meetings; he thanked Commissioner Kaylor for being our auctioneer during the recent auction; Commissioner Davenport for the use of his PA system; Commissioner Clements for her help with the paperwork. The city was able to purchase two 2006 model cars one a Crown Vic the other an Impala.
Citizen Input
Mr. Steven Reel lives on Long / Blackburn Street and would like permission to drive his tracker trailer home. In the past the city has allowed him to park it on Pikeville Ave; Mr. Reel said he wouldn’t be driving it home but a few times a week which he may or may not have it loaded. After a brief discussion a motion was made to allow Mr. Reel to drive his tracker trailer home driving the route of 303 to Long Street by Commissioner Kaylor; 2nd by Commissioner Beene. Motion carried 5 – 0. Mr. Reel will come by city hall and pick up a typed letter stating he has been authorized to drive this route with his truck.
A motion to adjourn was made by Commissioner Beene;
2nd by Commissioner Clements. Motion carried 5 – 0.
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Mayor, Ted Doss City Recorder, Michelle Horton Date